Multi-Currency Rollup for Global Projects

Modified on Mon, 4 Aug at 4:18 PM

TABLE OF CONTENTS

Overview
When to Use Multi-Currencies
Setup Requirements
How to Apply an FX Rate
Example Scenario
Important Notes

Overview

The Multi-Currency Rollup feature in Screendragon allows users to consolidate project budget data across multiple currencies into a single, unified currency. This is especially useful for global teams working on large-scale campaigns with regional sub-projects, each operating in its local currency.

With this feature, users can apply exchange rates (FX) across all budget tabs, ensuring accurate and consistent financial reporting across parent and child projects.

When to Use Multi-Currencies

Use Multi-Currency Rollup when:

Your parent project (or container) includes sub-projects in different currencies.
You need to roll up financial data to a common currency (e.g., USD or EUR).
You want to view, compare, and report on budget totals across a global initiative.

Setup Requirements

Before applying an FX rate, ensure:

A Currency Card Matrix is set up in the Currency Manager (Admin access required).
The Budget module is enabled for the project and sub-projects.
Each sub-project is configured with its local currency.

How to Apply an FX Rate

To convert and roll up values from multiple currencies into a single currency:

Navigate to the Project area from the main menu.
Go to the Budget module of your parent or container project.
Click FX Conversions.
It will open the Currency Card Matrix.
Select the Currency Card you wish to use. These are defined in the Currency Manager.
Choose your preferred Target Currency from the FX drop-down. The FX card includes exchange rates between multiple currencies.
Select the currency you want all data converted into (e.g., USD).
Click Apply.

Screendragon will automatically convert and display all budget figures (Estimate, Forecast, Actual Burn, Overview) using the selected FX rates.

Example Scenario

Imagine you are managing a global campaign headquartered in the US, with regional initiatives in Japan, China, and Sweden.

Parent Project: USD (US Dollars)
Sub-Projects:
- Japan: JPY (Yen)
- China: CNY (Yuan)
- Sweden: SEK (Krona)

By applying an FX card with conversion rates to USD, Screendragon will convert and display all financial figures in USD, making it easier to:

Track budget usage
Forecast spend
Report on global campaign performance

Important Notes

FX Conversion is View-Based: It does not overwrite original currency data. It only affects what is shown in the UI for rollup purposes.
FX Rates are Static: Exchange rates are defined in the Currency Manager and do not update automatically with real-time market rates unless manually adjusted.
Permission Control: Only users with appropriate permissions can manage Currency Cards or apply FX rates.